Element451 Data Privacy & Security Statement
Updated August 1, 2020
Element451 is a software platform for admissions marketing, intelligent decision making, and enrollment management. Individual students have access to apps and tools (i.e., applications, event reservation systems, calendar, communications, and generated web pages). These features are launched and configured by Universities or Colleges through an administrative dashboard. Except as described herein, the information you submit to us through inquiry, employment, or other forms is never shared with third parties. We use the contact information you provide us only to communicate with you.
We take the security of your information seriously and take steps to keep your information secure. Please read the full Privacy and Security Statement below and you can always contact us if you have questions.
What we collect
To improve your experience using our platform we collect several types of information for our business operations, including but not limited to:
Information collected from forms on our websites. This includes information provided at the time of completing an online form such as requests for information, event registrations, or an application. We may ask you for information when you report a problem with our websites, products, or services.
Usage details, IP addresses, and cookies. As you navigate through and interact with our websites, we may automatically collect certain information about your equipment, browsing actions, and patterns using common internet technologies, such as cookies and web beacons. This may include details of your visits to our websites, including information about your connectivity, such as your IP address and browser information, location data, logs, and other communication data, and the resources that you access and use on the websites.
How much data do we collect
We only collect and retain as much personal information as needed for specific, identified purposes described in this Privacy and Security Statement and we will not use it in any way that is incompatible with those purposes.
How or when we disclose your information
Protecting your personal information is important to us, and we neither rent nor sell your personal information. We may disclose or transfer personal information that we collect or you provide as described in this Privacy and Security Statement, including:
● To the University or College, you have submitted a request for information, an application, or a tuition deposit.
● To comply with any court order, law, or legal process, including responding to any government or regulatory request.
● To protect the rights, property, or security of Element451, our employees, our users, or others.
● To our service providers that work on our behalf, or with us, to provide you with our apps, tools, and services, but only to the extent necessary to provide such apps, tools, or services.
How do we transfer your information
To facilitate our global operations, your personal data may be collected, transferred to and stored by us in the United States and by our affiliates in other countries where we operate, including countries outside the European Economic Area (“EEA”). If your personal data is transferred outside the EEA, we will put in place suitable safeguards to ensure that such transfer is carried out in compliance with applicable data protection rules.
How do we store your data?
We will only retain personal data for as long as necessary to fulfil the purpose for which it was collected or to comply with legal, regulatory or internal policy requirements.
How do we secure your personal data
We take your security seriously and take reasonable steps to protect and secure your personal information from unauthorized access, use, and disclosure. We have implemented adequate technical and organizational measures to protect personal data against unauthorized, accidental or unlawful destruction, loss, alteration, misuse, disclosure or access and against all other unlawful forms of processing. These security measures have been implemented taking into account the state of the art of the technology, their cost of implementation, the risks presented by the processing, and the nature of the personal data, with particular care for sensitive data.
Your rights related to your personal data
You may have a right to access and to obtain a copy of your personal data as processed by Element451.
You may also have the right to:
● object to the processing of your personal data;
● request the rectification of inaccurate personal data and ensure it is complete
● request the erasure of your personal data;
● request restriction on the processing of your personal data;
● request a transfer of your personal data to another controller to the extent possible
To exercise the above rights, you may send an email to firstname.lastname@example.org. If you would like to turn off cookies, you must disable them in your web browser’s preferences.