Transformation has been a hallmark of Jaime Hunt’s illustrious career in higher education. With over 18 years of dedicated service, Jaime has proven herself to be a strategic, entrepreneurial, and innovative leader. 

Her passion lies in advancing higher education communications and marketing, and she's known for her commitment to "busting silos" to achieve business objectives. She also hosts a popular podcast on the Enrollify network, titled "Confessions of a Higher Ed CMO with Jaime Hunt". 

Through her work, Jaime champions the belief that collective progress is the key to success in the world of higher education. She shared some of her incredible insights at this year’s The Higher Ed Marketer’s AI Summit on how we can best optimize AI for administrative functions.

Drawing on her extensive experience, she explored the transformative potential of AI in administrative functions. From streamlining administrative workflows to enhancing decision-making processes, Jaime demonstrated how harnessing the power of AI can drive efficiency and innovation in higher education. 

Her session was a pivotal exploration into the intersection of cutting-edge technology and the evolving needs of administrative functions within academia.

In the fall of 2022, Jaime embarked on a new chapter at Old Dominion University, facing a huge challenge with a staggering 17 vacancies at its peak. Undaunted by the task at hand, Jaime strategically integrated ChatGPT into her recruitment strategies to leverage its capability to save her time (and her sanity!)

This innovative approach not only expedited the hiring process but also ensured that each position was filled with the utmost precision and efficiency. 

ChatGPT's invaluable assistance in crafting compelling job descriptions, formulating incisive interview questions, and generating professional communications played a pivotal role in this successful endeavor. 

Ways How AI Can Help with Administrative Tasks

Summarize Notes and Reports: Condense meeting minutes or extract key insights from a lengthy report.

Writing and Polishing Content: Compose persuasive emails, articulate project proposals, or even fine-tune academic papers. 

Act as a Brainstorming Partner: It prompts creative thinking, helping to overcome mental blocks and inspiring new approaches to challenges or projects.

Complete Mundane but Important Tasks: Drafting routine emails to organizing files, ChatGPT takes care of essential yet time-consuming tasks. 

Preparing for Meetings: Craft meeting agendas, generate talking points, and even draft presentations.

Managing Schedules: Streamline scheduling by generating suggested meeting times, coordinating availability, and even sending out invites. 

Creating Outlines: Structure ideas into coherent outlines. 

Through adept use of this AI-powered tool, Jaime not only saved significant time but also transformed the recruitment experience, setting a new standard for efficiency and effectiveness in higher education staffing. 

Using ChatGPT in the hiring process can greatly enhance efficiency and professionalism. It assists in crafting clear and appealing job descriptions, ensuring they resonate with potential candidates. 

Jaime identified where it can also aid in generating insightful interview questions, helping to identify the best candidates for the role, and providing options for interview invitations, and thoughtful rejection emails leaving a positive impression while saving you time and energy.

Whether it's writing emails with just the right touch or creating persuasive cover letters for important reports, Jaime shared how she maximizes ChatGPT in her day-to-day to check off tasks. 

From well-organized presentation outlines, to clear and focused memos for leadership, it allows her to make information more easy to digest and also to deliver to her team.

The Definitive Guide to AI in Higher Education

We'll guide you through the AI revolution, simplifying the journey and nurturing an innovative environment within your institution. In our comprehensive 40-page guide, you'll gain a solid grasp of the various uses of AI, ranging from predictive algorithms to generative models. These insights will empower you to enhance student outcomes, cut costs, and boost your competitive edge.

Ready to get started? Download the full guide today. 

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AI Summit Recap: Using AI for Administrative Functions with Jaime Hunt

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